1. Introduction This article outlines the country-specific requirements and regulations for shipping and storing IT and office-related assets in our warehouse-covered regions. The focus is on domestic shipping regulations set by government authorities. We will address the following processes:
- Shipments from the warehouse to employees
- Orders from suppliers to our warehouse
- Offboards from employees to our warehouse
Below, we outline the specific regulatory requirements for each of the countries where we operate.
2. Country-Specific Requirements
2.1. USA
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- Shipments from Warehouse to Employees: No requirements
- Orders from Suppliers to Warehouse: No requirements
- Offboards from Employees to Warehouse: No requirements
2.2. Canada
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- Shipments from Warehouse to Employees: No requirements
- Orders from Suppliers to Warehouse: No requirements
- Offboards from Employees to Warehouse: No requirements
2.3. Mexico
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- Shipments from Warehouse to Employees: No requirements
- Orders from Suppliers to Warehouse: No requirements
- Offboards from Employees to Warehouse: No requirements
2.4. Brazil
- Shipments from Warehouse to Employees: A declaration form must be created for each shipment. This form serves as a substitute for the official Nota Fiscal (NF) when shipping assets to employees. This action is performed by our warehouse, so no action is needed from our clients.
- Orders from Suppliers to Warehouse: Suppliers must provide an official Nota Fiscal (NF) to transfer ownership and legalize the movement of goods. This document is a government requirement. This action is performed by our suppliers, so no aciton is needed from our clients.
- Offboards from Employees to Warehouse: Employees receive a declaration form, which they must fill in and return with the shipped items. This form serves as a substitute for a Nota Fiscal. This action is performed by our warehouse in coöperation with the offboarded employee, so no action is needed from our clients.
2.5. United Kingdom (UK)
- Shipments from Warehouse to Employees: No requirements
- Orders from Suppliers to Warehouse: No requirements
- Offboards from Employees to Warehouse: No requirements
2.6. European Union (EU)
- Shipments from Warehouse to Employees: No requirements
- Orders from Suppliers to Warehouse: No requirements
- Offboards from Employees to Warehouse: No requirements
2.7. India
- Shipments from Warehouse to Employees: For shipments valued under INR 50,000, no invoice or e-way bill is required. For shipments above INR 50,000, an invoice and an e-way bill are required to comply with local government regulations. This action is performed by our warehouse, so no action is needed from our clients.
- Orders from Suppliers to Warehouse: Inbound shipments to the warehouse are accompanied by vendor-issued commercial invoices. These serve as official documentation for asset movement. This action is performed by our suppliers, so no aciton is needed from our clients.
- Offboards from Employees to Warehouse: Employees are limited in the number of items they can ship to avoid triggering the e-way bill requirement. For bulk offboards, a delivery challan can be used to document the movement of goods within a company. The client (sender) is responsible for filling in the delivery challan, which avoids the need for an e-way bill or invoice. This action is performed by our warehouse in coöperation with the offboarded employee, so no action is needed from our clients.
2.8. Philippines
- Shipments from Warehouse to Employees: No requirements
- Orders from Suppliers to Warehouse: No requirements
- Offboards from Employees to Warehouse: No requirements
2.9. Australia
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- Shipments from Warehouse to Employees: No requirements
- Orders from Suppliers to Warehouse: No requirements
- Offboards from Employees to Warehouse: No requirements